The @Paint Retail Module was written to
function in conjunction with the Community Paint Retail Import
Manager, also available from Revelation Accounting Software. The concept is
that
Any of the Community Paints Head Office’s
National Clients, may draw stock from any of the @Paint network stores
throughout the Country.
The process will take place as follow:
IT IS VERY IMPORTANT THAT BOTH COMMUNITY
PAINTS AND @PAINT USES THE SAME STOCK CODES. (IF NOT THE SYSTEM WILL NOT WORK).
Community Paints will issue a password to
each of its national clients that are allowed to purchase from the @Paint
stores. This password MUST be in the form of 5 to 15 numeric digits. Community
Paints will have opened a Debtors account for each @Paint store that opens
across the country. Community Paints will also create a RepCode for each of the
@Paint Stores that open, as well as stipulate a commission percentage (as per
your franchise agreement). This information is kept and maintained on an online
Database, hosted by Revelation Accounting on behalf of the Yakani Group.
The @Paint stores will now order and keep
required stock from Community Paints.
Whenever stock is delivered to the @Paint store, it will be GRNed into
its stock holding as per normal. This will debit (increase) the stock level of
the store, as well as Credit (show they owe) the Creditor Community Paints.
When a National Client walks into any
@Paint store to collect stock, the @Paint store will be able to insert the
National clients account details into the @Paint Retail Module and will be able
to verify if the account is active and credit worthy. The representative of the
National client MUST provide the 5 to 15 digit pin as entered and uploaded by
Community Paints to the online server. This will be entered into a pin pad
provided for this function by Community Paints. If not, the National Client
should NOT be given stock from the @Paint Store. (In the absents of a keypad, a
normal keyboard will also work)
If the Pin matches, the @Paint store will
issue the stock as required. This will be done on a Special online Goods
Returned note found in the @Paint Retail Manager package, against the Creditor
Community Paints. This will Credit (Decrease) the @Paints stock holding and
Debit (Show we own less) the Community Paints Creditors Account. The National
Client will not see that it is a Goods Return Note to Community Paints as the
system will print the Goods return note as a Delivery note. This transaction
will then be posted into the online database.
Once a day, a dedicated controller at
Community Paints will retrieve all the transactions across the county for
processing. All the transactions will then automatically be processed. The
processing will automatically issue a Credit note (show they owe us less) to
the @Paint store as well as invoice (show they owe us more) the National
Client. The invoice will show all the details as inserted by the @Paint store,
as well as use the @Paint stores RepCode at Community Paints in order to
allocate the percentage commission.